Structuring & Implementing Complex projects

Nowadays, corporations need to implement wide transformations projects to maintain competitivity and adapt to their environment, their clients and their employees.

To make this transformation a reality, the implementation phase must be a success, complying with the deadlines and the initial budget.

Also, a transformation process cannot be a success without a deep commitment of all the project stakeholders in the adoption of the new practices. Then it is essential to unite each of them and to be able to measure their progresswithin the transformation process . The action of a PMO is even more necessary given that most of the time every stakeholder belongs to matricial entitiesorganized in silos.

Hence the need of a person fully dedicated to the transformation programme, that has the expertise in implementing complex projects in international corporations, and that is able to federate people internally around the project.

Managing complex projects aims at structuring and optimise a transformation. That requires a sharp timeline planification and the involvement of every stakeholder. To pilot the project, it is essential to appoint a  “Program Management Officer” that will bring his expertise to implement the analytical and planification tools, control the risks, lead the project team, while reconciling the stakeholders interests.

The role of the PMO is to:

  • elaborate recommandations with the client according to his needs and specificities
  • be catalyst of change
  • spread the interest of the project and get all stakeholders’ approval
  • bridge the gap with the Top Management
  • align the leadership and the contributors
  • ensure a good balance between supervision and support

Here are some important points for us:

 

Structuring the project:

  • Budgetary control, planning, « Business Case », risk monitoring, governance, communication to stakeholders, deliverables
  • Piloting a programme through the implementation of a PMO
  • Analysis of the other ongoing projects and contributing to associate project one with another

 

Ensure that all stakeholders work closely together toward the same direction: 

  • Implement a dedicated team to the relationship between the stakeholders
  • Enhance emerging organizations and self-management
  • Motivate and galvanize all the stakeholders through communication and compromise

Securing transformation programs:

  • Identify and manage risks with different tools: modelling scenarios, Hazops1, check-list, …
  • Alert in case of diversion with the original targets
  • Make the project implementation sustainable

 

Support worldwide deployments:

  • Get a wide overview of the project to anticipate cultural risks and local requirements
  • Jauge the level of adoption of each stakeholders and get overall consent
  • Adapt the project: accept compromises and aim at reaching a consensus

 

Put men and women at the heart of the transformation:

  • Manage change and support
  • Attentive listening and ask for feedback to those who took part of the project to continually optimise it
  • Enhance interactions between teams more than the use of tools
  • Lead steering committees to share the progress, the fears, and the different visions about the transformation project

1 – STRUCTURING THE PROJECT

2 – IMPLEMENTATION

3 – DEPLOYMENT

  • Providing guidance on the goals and main milestones
  • Mapping of the actors along with the corresponding workload
  • Promotion of the project internally by federating the teams around their common interests
  • Awareness and appropriation of the projects in close coordination with every business unit
  • Set up of a transversal management
  • Share of opinions and discussions across the business units
  • Implementation of methods and process modelling tools
  • Building of the deployment structure
  • Setting up of a reporting tool to monitor the action plan evolution
  • Support the deployment team in the elaboration of action plans: training sessions, update of the planning tool with the team and advise on the next steps…
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